Operations Assistant in Santa Fe Springs, CA

Company: UNFI
Location: Santa Fe Springs
Posted on: April 20, 2024

Job Description:

Responsible for day-to-day activities and will perform a variety of administrative functions, including preparing and distributing reports, timely payroll support, and monitoring shipping supply inventory, in a courteous, professional, and confidential manner for the General Manager and management staff.ESSENTIAL FUNCTIONS AND BASIC DUTIES:Will Gather, organize, and distributes daily, weekly, and monthly information and reports to appropriate individuals and departments in a timely and accurate manner.Provides answers to questions from associates and keeps operations up to date with policies and procedures, HR, and Payroll.Resolves requests, complaints, and problems or refers appropriately.Collects information and reports individual productivity for personnel in receiving, shipping, replenishment, and respective quality information for mis-picks, mis-slots, and receiving errors uses APT as necessary.Prepares E-time edits and daily detail reports for managers, including vacation, Daily Attendance Call-in sheets, employee write-ups, terminations, and daily attendance.Logs any disciplines signed off by employees and returned; turns into HRMonitors shipping supply inventory & ensure levels are maintained (partnering with Inventory Control & vendors), and orders office supplies and printer cartridges as needed.Provides payroll support, including preparing associate reviews attendance reports for the review period, scheduling changes in E-time, and entering new employees into the time clock.Completes Payroll for operations bi-weekly, including entering temporary differentials, E-time coding, and ensuring proper hours are paid.Calculates and runs Selector bonus weekly. Continually evaluates current processes and adjusts as prudent to save time and money.Codes and processes invoices and billing as needed. Manages vendor logs and accrual spreadsheets.Books travel for warehouse associates and managers as needed using Concur travel system.Administers General Manager corporate credit card.Performs other administrative functions as assigned (i.e., typing, filing, and faxing and daily FedEx box)Produces daily metric reports including department hours, shipped, and received cases, also goes through replenishments. LPN s and out of stocks/shorts.Prepares weekly overtime reports and Pacific Region metrics.Handles co-op cash proceedings money orders and distribution to Accounts Payable.Administers SharePoint site for the facility.Prepares communications for the site including PowerPoint presentations, postings, bulletin boards, etc.Attends manager weekly staff meetings and produces meeting minutes.Coordinates and plans events as necessary (e.g., associate lunches, picnic, holiday party).All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability, or protected veteran status. UNFI is an Equal Opportunity Employer committed to creating an inclusive and respectful environment. - M/F/Veteran/Disability. VEVRAA Federal Contractor.

Keywords: UNFI, Lynwood , Operations Assistant in Santa Fe Springs, CA, Other , Santa Fe Springs, California