Legal Records Associate
Company: Williams Lea
Location: Lynwood
Posted on: April 9, 2021
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Job Description:
Job descriptionWilliams Lea is the global provider of skilled
business-critical support services to financial, legal and
professional services firms. We connect people, processes and
technology to manage documents and streamline key operational
functions. From our humble beginnings as a financial printer in
London, to our position today as a global outsourcing leader, our
business is built a strong heritage, great relationships and a
talented team. Our 6,000 worldwide employees work onsite at clients
and onshore/offshore at Williams Lea operations providing rivaled
support and helping clients transform their support operations.
With revenues of over $400 million, Williams Lea is backed by
Advent International, one of the largest global private equity
investors. Williams Lea is hiring for a Records Associate to work
Monday to Friday 8:00 am to 5:00 pm! The candidate for this Records
Associate position will be responsible for delivering exceptional
customer service to our clients within a corporate law firm
environment. Work requirements include file creation, labeling,
retrievals, transfers, destruction, tracking and also document
scanning. This position requires regular professional written and
verbal communication with our clients, other departments and
vendors. Coordination of records scanning and retrieval projects
with other departments and external vendors is also required for
this position. Good working skills in Microsoft Word, Excel,
Outlook, Adobe PDF, eDocs DM and LegalKey are essential for this
position. Job Responsibilities: --- Following all established
internal Records procedures--- Creation of new files and revision
of existing files--- Data entry into the records management
database--- Adhering to document retention policies--- Labeling,
moving and shelving files--- Follow-up on checked-out files as
needed --- Process and file incoming records under their respective
client matters--- Participate in diverse ongoing Records projects
regularly--- Coordinate and track scanning projects between Records
and other departments--- Daily scanning of documents using computer
desktop scanners and Adobe PDF--- PDF quality control, profiling
and saving to the Document Management System--- Using a handheld
barcode scanner to track the location and movement of internal
files--- Track and retrieve files from internal or external
locations as needed for client requests--- Processing inactive and
closed files in preparation for transfer to off-site storage---
Work with offsite storage vendors on retrieval/storage of files via
web interface or phone--- Routing and tracking of locked shred bins
managed by Records for the firm's NY office --- Maintaining daily
productivity tracking logs of all department activities and
projects--- Research of client and matter information in various
firm databases as needed--- Working on any other reasonable request
for Records related assistance--- Maintaining the highest levels of
confidentiality of all firm records and files Job Requirements: ---
High school diploma or equivalent, college degree preferred---
Prior legal records experience required--- Excellent attention to
detail and strong consistent task focus--- Professional, effective
written and oral communication skills--- Excellent interpersonal
and teamwork skills--- Effectively complete tasks without constant
supervision--- Ability to multi-task and meet multiple deadlines---
Intermediate Windows 10 based computer skills required--- Good
working skills in Microsoft Word, Excel and Outlook required---
LegalKey and eDocs DM experience required--- Document scanning and
Adobe PDF toolset experience preferred--- Ability to handle
sensitive and/or confidential materials required--- Capacity and
willingness to climb short ladders/step stools--- Must be able to
lift up to 50 lbs. and push carts full of files on a regular
basis--- Able to load, push, and unload carts of boxes or files as
needed--- Capable of understanding client inquiries and providing
effective responses Your safety and well-being: As we all continue
to deal with the effects of COVID-19, your health and well-being
remain our top priority. In preparation for returning to our
workplaces, the following guidance has been developed with
reference to government, designated authority, as well as feedback
received from employees. This guidance is further supported by our
Wellness site content and external resources to help you manage
through these unprecedented times. Face masks:To supplement social
distancing and where stipulated, everyone is required to wear a
face mask at all times upon entering and when working within the
building. Social distancing:Workstations and office areas are
continually evaluated to ensure the 2m/6ft social distancing rule
can be applied and adhered to by all employees. It is the policy of
Williams Lea to ensure equal employment opportunity without
discrimination or harassment on the basis of race, color, creed,
religion, national origin, alienage or citizenship status, age,
sex, sexual orientation, gender identity of expression, marital or
domestic/civil partnership status, disability, veteran status,
genetic information, or any other basis protected by law. Williams
Lea is a drug-free workplace and performs pre-employment substance
abuse testing. By submitting your interest in this job, you agree
to receive text notifications with additional steps to complete
your job application. You will receive up to 6 messages from the
number "63879". Message & data rates may apply. Please refer to our
privacy policy for more information. By submitting your interest in
this job, you agree to receive text notifications with additional
steps to complete your job application. You will receive up to 6
messages from the number "63879". Message & data rates may apply.
Please refer to our privacy policy for more information.
PandoLogic. Category: Administrative, Keywords: Document Control
Clerk
Keywords: Williams Lea, Lynwood , Legal Records Associate, Legal , Lynwood, California
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