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Payroll Tax Manager

Company: Activision
Location: Santa Monica
Posted on: November 20, 2019

Job Description:

Job Title:Payroll Tax Manager
Requisition ID:R000874
Job Description:Job Title: Payroll Tax Manager

Reporting To:Director, Payroll
Department: Payroll
Location: Santa Monica, CA

Your Mission
Under the direction of the Payroll Director,the Payroll Tax Manager ensures the organization's compliance with multi-state Payroll Tax reporting and withholding responsibilities. They manage bi-weekly, monthly, quarterly and annual Payroll Tax reconciliations. Operational tasks in a variety of complex Payroll Tax functions to ensure timely and accurate Payroll Tax withholdings and payments for Federal, State and Local requirements are also managed. This position supports a large North America division of the company and requires comprehensive knowledge of Payroll, Payroll Tax, technical and communication skills, functional and transactional audits of electronic data, as well as experience in building and maintaining relationships with internal/external customers. This is a high-volume Payroll center located in Santa Monica, California. The Payroll Tax Manager effectively executes the Payroll Tax Operational timelines to ensure Payroll Tax compliance, accuracy and timeliness.

Player Profile

  • Delivers Payroll Tax operational/industry best practices with regards to bi-weekly functions
  • Participates in the selection of payroll tax staff, responsible for supervision and evaluation of assigned staff; assigns work and ensures appropriate training is provided; investigates complaints; recommends and administers disciplinary actions; handles sensitive personnel matters and recommends grievance responses; exercises full supervision over employees
  • Provides research, analysis and recommendations that lead to effective payroll tax strategies; recommends changes in structure, policies, procedures, and methods related to the payroll tax; proposes strategies for implementing changes; oversees implementation of changes
  • Manages the relationship with Payroll Tax Service Provider to ensure timely and accurate Payroll Tax payments and filings with the appropriate federal, state, and local agencies including but not limited to federal tax withholding, state withholding, unemployment tax, 941's, 940's, W-2's, W-3, annual state filings, and employee wage reports. Ensures the integrity of payroll tax data contained in the payroll database. Opens and tracks tickets/cases with Service Provider for production issues and process improvements
  • Manages online agency account access and obtains timely confirmation of received tax payments and filings
  • Manages and ensures timely recurring and on-demand Payroll Tax audit reports to identifies variances and correct promptly as necessary
  • Manages bi-weekly, monthly, quarterly, and annual Payroll Tax reconciliations
  • Communicates, tracks, manages Payroll Tax Service Provider to resolve tax agency issues or notices promptly
  • Supports team and co-worker requests/questions for Payroll Tax reports or Payroll Tax inquiries
  • Leads in the preparation and presentation of Quarterly and Annual Payroll Tax reconciliation process to department management
  • Manages company-wide pre and post Payroll Tax processes in accordance to departmental internal controls and standards and in compliance with federal, state, and local tax laws
  • Leads setting up Payroll Operations with new tax jurisdictions (foreign and domestic) including the assignment of tax ID numbers, confirming funding process, clarifying approval process, developing audits, and documenting processing procedures
  • Supports Payroll Operations with validation review/approval of Adjustment transactions (Current and Prior Period)
  • Documents and maintains Payroll Tax operation workflows and work procedures
  • Manages and participates in the following audits: Annual 401k audit and Worker's Compensation Audit, and works with internal and external auditors to gather information/documents, review processes, schedule meetings, resolve issues, and ensure any gaps are remedied
  • Manages and participates in providing training and cross-training to Payroll Operations staff in all aspects of Payroll Tax matters including new tax initiatives with an emphasis of establishing best practices and Develops explanatory materials about the new tax and provides outreach to stakeholders and the public to ensure understanding of their responsibilities under the new tax structure
  • Interprets and provides advice regarding the payroll tax ordinance; recommends solutions to politically sensitive situations; interprets complex policies and situations, evaluates and grants exceptions to policies and procedures
  • Leads Payroll Tax Operations and supports Payroll Operations with Month-End, Quarter-End and Year-End Payroll tasks and projects Handling of Payroll department cases (as related to Payroll Tax matters) via Company's case management system
  • Supports Payroll Operations and Payroll Systems on the research and resolution of Payroll Tax GL issues for Accounting
  • Processing/Validation of all Payroll Tax related transactions including but not limited to; new hires tax set-up, termination payments, taxability of benefit deductions, Federal/State/Local tax withholdings, Supplemental Income taxation, Taxable Fringe benefits, Visa tax exemptions, etc.
  • Creates and runs/prepares standard and ad hoc reports using the company's reporting tools
  • Partners with Finance, Human Resources, Corporate Tax, Operations and other departments to ensure exceptional Payroll Tax Operations accuracy and timeliness
  • Stays current and maintains applicable Payroll Tax compliance knowledge by reviewing and studying professional publications as well as completing Payroll Tax educational courses annually and as requested by department management
  • Reviews tax related communications, if necessary: forwards to 3rdparty vendor for research, tracks progress with 3rdparty vendor, coordinates with internal resources to gather information, and works with 3rdparty vendor to resolve
  • Archiving and proper record-keeping of Payroll Tax supporting documents both electronic and hard copies
  • Ability to promptly identify, resolve and properly communicate potential complex Payroll Tax issues
  • Exercises good written and verbal communication skills to ensure customer service standards are delivered
  • Prepares and sends certain information to internal and external parties as required
  • Assists employees with questions regarding Payroll Tax issues and interpreting, and applying Payroll Tax laws, rules, regulations, policies and procedures
  • Assists with other Payroll related special projects, including internal and external audit requests
  • Supports Payroll shared service management team with preparation of documents, timelines and deliverables
  • Ability to maintain confidentiality and exercise extreme discretion
  • Excellent problem solving/judgment skills, and high level of attention to detail and accuracy
  • Supports Payroll Operations (including Supervisor) and Payroll Director with other tasks/projects as requested/needed
  • Suggest and assist in implementing Process Improvement measures
  • Ensures the integrity of the Payroll Operations Guide and the Payroll Shared Service SLA
  • Other duties and responsibilities as assigned
    Required Qualifications
    • 3-5 years minimum in a Payroll Office managing Payroll Tax processing functions
    • Experience in a high volume, multi-entity, multi-state, Payroll shared service-based environment
    • Knowledge of state and federal wage and tax laws and overtime requirements
    • Proven customer service skills while maintaining a confidential work environment
    • Ability to effectively communicate information to employees and management
    • Ability to positively and collaboratively work in a team environment
    • Ability to maintain confidentiality and exercise extreme discretion
    • Ability to handle and prioritize multiple tasks and meet deadlines
    • Ability to perform physical requirements of the position with or without reasonable accommodations
      Preferred Qualifications:
      • Experience with the company's existing Payroll systems
      • Experience with a publicly traded company
        Your Platform
        We're headquartered in Santa Monica, California, housing multiple teams across many disciplines of Marketing, PR, Sales, Supply Chain and other corporate functions such as HR, IT, Legal, Facilities and Finance. Santa Monica is the nerve center of our company, where the best ideas combine with unrivalled rigor to create the biggest and best entertainment experiences in the world.

        Our World
        Activision Blizzard, Inc. is the world's largest interactive entertainment company, with operations across North America, Europe, and Asia. We are home to some of the most beloved entertainment franchises including Call of Duty, Skylanders, World of Warcraft, Overwatch, Diablo, Candy Crush, and Bubble Witch. Our combined entertainment network delights hundreds of millions of monthly active users in 196 countries, making us the largest gaming network on the planet!

        We're proud to be recognized as one of FORTUNE's "100 Best Companies To Work For" for four consecutive years and have earned a spot on FORTUNE's "Most Admired Companies," and "Future 50" lists. Our 10,000+ global employees are some of the best and brightest talents across entertainment, media, and technology.

        The video game industry and therefore our business is fast-paced and will continue to evolve. As such, the duties and responsibilities of this role may be changed as directed by the Company at any time to promote and support our business and relationships with industry partners.

        Activision Blizzard is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, protected veteran status, or any other basis protected by applicable law, and will not be discriminated against on the basis of disability.

Keywords: Activision, Lynwood , Payroll Tax Manager, Human Resources , Santa Monica, California

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