Corporate Events Manager (Lynwood)
Posted on: November 26, 2022
TomFerry is the #1 coaching company in real estate. Our mission
is to raise the standards by creating success. That means we are
super-focused on supporting our members, employees and partners to
set big goals and do whatever it takes to achieve them. Of course,
we are there every step of the way.
The office lives on a high-energy culture that includes all
departments working closely together to identify gaps and develop
solutions together. After hitting a big goal you can find the
entire office at a bowling alley, Dave & Busters or taking over an
entire movie theater. We like to work hard and then celebrate!
Our people and culture are what makes the company so successful,
which is why we only hire the best. If this sounds like the
environment for you and you re ready to make a big impact on a fast
growing, already established #1 company, we d love to meet you. Oh,
and we re super proud of our Best Places To Work In OC badge.
Events Manager oversee and organize events from conception to
completion. The ideal candidate possesses experience in live event
production and management, is super detail-oriented, and is a
proactive problem solver. This role requires someone who can
understand and conceptualize an event plan from an initial, big
picture vision down to every minute detail.
Who we re looking for:
You have a passion for and expertise in events, entertainment,
personal development, and/or speaker events
You love the hustle and bustle and all the moving pieces leading up
to and during the event
Your people skills are bar none. No one is a stranger and you
understand how to connect with everyone, treating all with
You love to travel and you re able and flexible to travel and work
extended days and sometimes weekends depending event schedule
You like building effective partner relationships including with
clients, vendors, suppliers, and crew members
You know how to successfully manage a budget, have
accounting/expense report experience and aren t afraid of
Your organizational skills, attention to detail, and ability to
multi-task are excellent
You have superb written and verbal skills and an exceptional
ability to communicate clearly and professionally
You have a do what it takes - no job is too small team player and
positive attitude with a willingness to wear other hats and step in
to perform and support other roles when needed
Essential Duties and Responsibilities include the following. Other
duties may be assigned.
Event Planning and On-Site Management: Manage and provide support
in coordinating pre-production, event execution and post-event
follow-up for events.
Research & Site Selection: Conduct site selection and site visits
as needed, including hotels and independent activities
Contract Negotiation: Negotiations skills are a must. Negotiate
contract terms that are favorable to the company with suppliers
related to accommodations, meeting space, food and beverage,
equipment, supplies and other elements
Budget Management: Full budget responsibility for each event;
coordinate across all stakeholders involved to ensure all projected
and actual costs are documented and budgets stay on track -
including submitting payments, invoices and expenses
F&B Event Orders: Work directly with venue on menu planning and
Oversee Staff: Oversee staff supporting the events and make sure
they are properly prepared and trained.
Travel, Rooming Lists & Logistics Management: Coordinate heavy
logistics including booking travel, hotel arrangements, maintain
rooming lists, and scheduling activities for staff and clients.
Collect, gather and submit rooming lists and have a strict
awareness for cutoff dates and releasing rooms
Speaker Recruitment and Coordination: Engage your strong
communication and logistics skills when engaging speakers: travel,
contracts, and technical requirements, etc.
Manage Technical Production: An educated knowledge of technical
production (sound and lighting) is not necessary, but eagerness to
learn is a must. Having worked side by side with an A/V company is
Maintain Strong Vendor/Contractor Relations: Create, manage and
maintain strong working relationships with frequently used
contractors and venue managers.
Supplies: Procuring supplies for office and events including
comparing bids and managing shipping
Post Event: Analyze the event s success and prepare reports and
reconciliations in a timely manner
Perform a variety of routine clerical tasks and/or administrative
duties as needed.
Attendance and on-time reporting.
Maintain compliance with company policies, practices and
Participate in proactive efforts to achieve departmental and
Work effectively and communicates clearly with other employees.
Handle changing deadlines and priorities.
Review work for accuracy, completeness and proper authority.
Other duties as assigned.
This position has no direct supervisory responsibility. Works under
Education and/or Experience:
Bachelor s Degree; three+ years experience in event planning and/or
management; equivalent combination of education and experience.
2 to 5 years in managing simultaneous events, or related experience
Knowledge and understanding of concepts, principles and practices
of event planning and public relations, including event design,
organization and production
Past experience in hospitality, event management or speaker event
management is preferred
Computer savvy; proficient in MS Office and Excel
Strong written and verbal communication skills; ability to
effectively and professionally communicate via phone, e-mail and
face to face
Calculate figures and amounts such as proportions, percentages, and
Planning and Organization
Highly organized with a keen attention to detail (you love
spreadsheets and checklists)
Other Skills and Abilities
Skilled in project management
A knack for crisis management; able to find solutions on the fly;
ability to handle stressful situations in a calm, professional
Ability to maintain the highest level of professionalism and
integrity when interacting with suppliers, attendees, speakers and
This is usually sedentary work which requires the following
physical activities: reaching, sitting, lifting ( 25 pounds),
finger dexterity, grasping, feeling, repetitive motions, talking,
hearing and visual acuity; however, when travelling or supporting
out-of-the office activities, the lifting and moving requirement
can be 50, and the mobility requirements include climbing stairs,
walking long distances, and balancing.
Well-lighted, heated and/or air-conditioned indoor office setting
with adequate ventilation. The office work environment is
boisterous. Attire is business casual.
Approximately 35-45% of the time, depending on event schedule.
Reasonable accommodations may be made to enable individuals with
disabilities to perform the essential functions.
*We are currently working a hybrid schedule. We are in the office
Mon - Wed and work remote Thu/Fri. All employees must be located in
CA; applicants outside of this location will not be considered.
TOM FERRY IS AN EEO.
TOM FERRY PARTICIPATES E-VERIFY.
All offers are contingent upon receiving acceptable results from a
pre-employment background check and drug test.
Keywords: Ferryintl, Lynwood , Corporate Events Manager (Lynwood), Executive , Lynwood, California
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